How to use Bulk Actions to manage your assets

Bulk Actions allow you to manage multiple assets at once. Once selected, assets can be tagged, downloaded, shared, moved, and deleted. Use Bulk Actions to help you manage your Brandfolder.

Selecting and deselecting assets


There are a few ways to select assets in a Brandfolder: select by individual asset, select by section, select by query, key command, and select all in a Brandfolder.

How to select by individual asset


1.  Hover over any asset and a selection box will appear.



2.  Select the asset to add it to the bulk picker.



3.  Continue selecting assets as needed. As you select more assets, the Bulk Actions menu bar will update to reflect the number of assets you have selected. 


How to select by section


1.  Select the checkbox next to the section name. All assets in the section will be added to the bulk picker.



2.  Continue selecting assets as needed.

Pro Tip: If you want to select most (but not all) assets within a section, use the select by section feature and then deselect the assets you don't want to manage. You'll cut down on clicks.


How to select by query


1.  Run a search in your Brandfolder.

2.  Use the select by section feature (see above) to select all search results.


How to select by entire Brandfolder


1. Use Command + Shift + A  to select all assets in a Brandfolder. 
2. You can also use the Bulk Actions menu to select all assets. Once an asset is selected and the Bulk Actions menu appears, select the Select All text.



3.  Continue selecting assets as needed.


How to view selected assets


1.  Once assets are selected and the Bulk Actions menu appears, select the asset counter (in this case the text '2 selected') on the Bulk Actions menu.



2.  The Brandfolder should refresh with only the selected assets displayed.




How to deselect all selected assets


1.  With the Bulk Actions menu open, use Command + Shift + X  to deselect all selected assets. 
2.  You can also select the X icon on the Bulk Actions menu to achieve the same result.


How to bulk tag assets


1.  Select any number of assets in your Brandfolder.
2.  Once the Bulk Actions menu appears, select the Tag icon.



3.  In the Bulk Tag modal, enter any number of tags for the selected assets.



4.  Select the Add Tags button to assign new tags or Cancel to go back to your Brandfolder.


How to bulk download assets


1.  Select any number of assets in your Brandfolder.
2.  Once the Bulk Actions menu appears, select the Download icon.



3.  Any selected asset is then downloaded to your machine.


How to bulk share assets


1.  Select any number of assets in your Brandfolder.
2.  Once the Bulk Actions menu appears, select the Share icon.



3.  The Share notification modal will display with a link to the selected assets. You have 3 options at this point: (a) click the link text to copy it, (b) select Mail Link to open your default email client with the link attached, or (c) select Visit Link to preview the link.



How to bulk move assets


Important: In order for Bulk Move to be enabled you must have Custom Sections enabled on your Brandfolder. Check out our Custom Sections article here. Note that Custom Sections is only available to Enterprise plans and as such Bulk Move is only available to Enterprise plans. Additionally, you must have Custom Sections of the same type in order to move between sections. 

Note: The following steps assume that you have Custom Sections enabled and have sections to bulk move between. Additionally, you can move assets between Brandfolders with the Bulk Move functionality.

1.  Select any number of assets in your Brandfolder.
2.  Once the Bulk Actions menu appears, select the Move icon.



3.  In the Bulk Move modal, you can select between the option to move the asset(s) to a section in the current Brandfolder or to move the asset(s) to a section of another Brandfolder if you have Collaborator access on multiple Brandfolders.


How to move to another section in the current Brandfolder

1.  Select the option To another section within this Brandfolder

2.  Select the section you're moving the asset into and select Move.




How to move to another section in the another Brandfolder

1.  Select the option To another Brandfolder.

2.  Scroll through the list to see which sections you are able to move the asset to.

3.  Select the section and then select Move.

How to bulk delete assets


1.  Select any number of assets in your Brandfolder.
2.  Once the Bulk Actions menu appears, select the Delete icon.
3.  In the Bulk Delete modal select the Delete button to permanently remove the selected assets or Cancel to go back to your Brandfolder.

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