What user permission levels are in Brandfolder?

There are 4 types of user roles in Brandfolder:

  • Owners: upgrade & manage billing
  • Admins: add/remove users
  • Collaborators: editable users
  • Guests: view & download only

There are 3 types of permissible objects in Brandfolder:

  • Organizations
  • Brandfolders
  • Collections

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User permissions flow downward; that is to say, and owner of an Organization is automatically given that level of access to each Brandfolder and Collection within the Organization. The same is true for admins, collaborators, and guests.

For example, if you want a user to have admin access to every Brandfolder under and Organization, make them an admin of the Organization, and they will automatically become an admin of each Brandfolder within. The same is true for Collections: an admin of a Brandfolder is automatically granted admin privileges to each Collection within.

You can keep permissions on a high level by granting access to the entire organization or Brandfolder - or you can fine-tune permission levels by creating multiple collections.

 


Owners

Owners are users with full access and are available at the Organization level:

  • Manage subscription, update credit card info

Admins

Admins are users with privileged access:

  • Add/View/Remove Users
  • View/Cancel Outstanding Invitations
  • Create Notifications
  • Approve assets
  • Set Approval workflows
  • View Embed codes
  • Create/Rename Brandfolder & Brandfolder URL
  • Create/Rename Sections
  • Create/Rename Pinned Searches
  • Add / Edit / Delete Assets
  • Create / Edit / Delete Collections
  • Change Privacy of Brandfolder
  • Upload Assets
  • View Insights & Analytics & Activity Feed
  • Set Google Analytics ID
  • View/Add Comments
  • Request Assets from Guests
  • Set Availability & Expire
  • Change file type & size (width & height; maintaining aspect ratio)
  • Video: Edit, play, clip, add a watermark, change file type & resolution
  • Upload/Access Templates
  • Customizations - Header image, favicon, hero image, asset background color, url slug, Description, Brand Color, Email Image, Card Image, default sort and search options, text extraction, and auto-tagging.
  • Manage Brandfolder user agreement
  • View / Restore deleted Assets
  • Set controlled custom fields
  • Create and Manage share links (edit, delete)
  • Create new Brandfolders
  • Create Brandguides and manage Brandguide users

Collaborators

Collaborators have limited editing access:

  • View Users of Brandfolder
  • Toggle Following Status only for your account
  • View Embed Code
  • Create/Rename Sections on Brandfolder level
  • Create/Rename Pinned Searches
  • Add / Edit / Delete Assets
  • View/Add Comments
  • Set Availability & Expire
  • Change file type & size (width & height; maintaining aspect ratio)
  • Video: Edit, play, clip, add a watermark, change file type & resolution
  • Access Templates

Guests

  • View, download & share assets
  • Change file type & size (width & height; maintaining aspect ratio)
  • Video: Play, clip, add a watermark, change file type & resolution
  • Access Templates
  • Upload assets via guest upload
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